Information on data protection for applicants

Contact data of the responsible institution

Responsible in legal terms is the Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG), Hofgartenstraße 8, 80539 München, phone: +49 89 2108-0, www.mpg.de.

Contact data of the data protection officer

The data protection officer of the responsible institution is Ms. Heidi Schuster, Hofgartenstraße 8, 
80539 München, phone: +49 89 2108-1554, e-mail: datenschutz@mpg.de

Purpose and legal basis of the data processing

We process your personal data for the purpose of your application for an employment relationship, an 
apprenticeship or a trainee relationship. As far as your personal data are required for the performance of the application procedure, the legal basis for saving the data is Art. 88 EU General Data Protection Regulation, GDPR, in conjunction with § 26 (1) Federal Data Protection Act, BDSG. In case you have given additionally your explicit consent for the processing of your personal data for specific, optional purposes, the legal basis for this is § 26 (2) BDSG as well as Art. 6 para. 1a GDPR. A given consent can be withdrawn at any time, Art. 7 GDPR. Should it be necessary for legal prosecution, after the end of the application procedure, to store your data for a longer period of time this will be done to protect our legitimate interests in asserting or defending claims based on Art. 6 para. 1 lit. f GDPR. In addition, we check your required data against sanctions lists of the currently binding EU regulations. This is processing that is necessary for the fulfillment of a legal obligation (Art. 6 para. 1 lit. c DSGVO).

Recipient of the data

Your personal data will only be passed on to those internal departments that require this data to fulfil contractual and legal obligations, such as the personnel department, the department management, the respective interest groups. It will not be passed on to third parties.

Your personal data is processed within the scope of order processing on systems of BITE GmbH.

Storage period

In case of a successful application, we transfer your data into your personal file and into our personnel 
management system. In the event of rejection, your data will be deleted at the latest six months after the end of the application procedure. If you give your explicit consent to the inclusion of your data in our applicant pool, they will be deleted after two years. If costs were reimbursed to you in connection with the invitation to an interview, we are legally obliged to keep the necessary accounting data for 10 years. Within the scope of checking against sanctions lists, the respective legal periods are observed.

Rights of the person concerned

In general, you have the right of access to your data, Art. 15 GDPR, the right to rectification of inaccurate personal data, Art. 16 GDPR, the right to erasure of the data if they have been processed unlawfully, Art. 17 GDPR, as well as the right to restriction of processing, Art. 18 GDPR, and data portability, Art. 20 GDPR. A given consent can be withdrawn at any time, Art. 7 GDPR. Furthermore, you have the right of appeal to the supervisory authority. For the MPG this is the Bavarian regional data protection supervisory authority (Bayerisches Landesamt für Datenschutzaufsicht), Postfach 1349, 91504 Ansbach.

In order to assert your rights, please contact: 
Mi Anh Duong
Grüneburgweg 14
60322 Frankfurt am Main
Telefon: +49 69 8300479-520
E-Mail: dataprotect@ae.mpg.de