Information on Data Protection for Job Applicants

Contact Data of the Responsible Institution

The institution responsible in legal terms is the Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG), Hofgartenstraße 8, 80539 München, phone: +49 89 2108-0,

Contact Data of the Data Protection Officer

The data protection officer of the responsible institution is Ms. Heidi Schuster, Hofgartenstraße 8, 
80539 München, phone: +49 89 2108-1554, e-mail:

Purpose and Legal Basis of the Data Processing

We will process your personal data for the sole purpose of your application for employment or an apprenticeship or traineeship. As far as your personal data are required for the performance of the application procedure, the legal basis for saving the data is Art. 88 EU General Data Protection Regulation (GDPR), in conjunction with § 26 (1) Federal Data Protection Act (BDSG). In case you have also given your explicit consent for the processing of your personal data for specific, optional purposes, the legal basis for this is § 26 (2) BDSG as well as Art. 6 para. 1a GDPR. Any consent given can be withdrawn at any time (Art. 7 GDPR). Should it be necessary for legal prosecution, after the end of the application procedure, to store your data for a longer period of time, this will be done to protect our legitimate interests in asserting or defending claims based on Art. 6 para. 1 lit. f GDPR. In addition, we will check your required data against sanctions lists of the currently binding EU regulations. This is processing that is necessary for the fulfillment of a legal obligation (Art. 6 para. 1 lit. c GDPR).

Recipient of the Data

Your personal data will only be passed on to those internal departments that require this data to fulfil contractual and legal obligations, such as the personnel department, the department management, and the respective interest groups. It will not be passed on to third parties.

Your personal data will be processed in the context of processing an order on BITE GmbH systems.

Storage Period

In case your application is successful, we will transfer your data into your personal file and into our personnel 
management system. In the event it is rejected, your data will be deleted no later than six months after the end of the application procedure. If you explicitly consent to your data being included in our applicant pool, the date will be deleted after two years. If costs were reimbursed to you in connection with your being invited to an interview, we are legally obliged to keep the necessary accounting data for 10 years. In the context of any checking against sanctions lists, the respective legal periods will be observed.

Rights of the Person Concerned

In general, you have the right to access your data (Art. 15 GDPR), the right to rectify inaccurate personal data (Art. 16 GDPR), the right to have your data erased if they have been processed unlawfully (Art. 17 GDPR), as well as the right to restrict processing (Art. 18 GDPR), and to data portability (Art. 20 GDPR). Once given, your consent can be withdrawn at any time (Art. 7 GDPR). Furthermore, you have the right of appeal to the supervisory authority. For the the Max Planck Society this is the Bavarian Regional Data Protection Supervisory Authority (Bayerisches Landesamt für Datenschutzaufsicht), Postfach 1349, 91504 Ansbach, Germany.

To assert your rights, please contact: 
Mi Anh Duong
Grüneburgweg 14
60322 Frankfurt am Main
Telefon: +49 69 8300479-520