Project Manager

Research Group L. Melloni

The Max-Planck Institute for Empirical Aesthetics in Frankfurt, Germany, investigates the attentional, cognitive and affective mechanisms of aesthetic perception and evaluation.

The Institute currently offers a position as

full time (39 hours a week)


in the Research Group of Dr. Lucia Melloni, Department of Neuroscience.

We are looking for a Project Manager to be responsible for handling our ongoing research projects, including a large-scale collaboration across institutions involving partners in Europe, USA and China.
You will be working closely with Lucia Melloni, the project leader, the scientific and technical team members, involving 11 academic partner institutions, and the administration to ensure that all project requirements, deadlines, and schedules are on track. Responsibilities include preparing consortium agreements and/or subcontracts across research institutions, preparing and submitting financial reports, project deliverables, and status reports, monitoring compliance with ethics and data protection regulations, and establishing effective project communication plans as well as the proper execution of said plans.
The successful candidate needs to give evidence of experience in project management and the ability to lead project teams of various sizes. A Project Management Professional (PMP) certification is advantageous.

Your responsibilities will include:

  • Preparing consortium agreements and/or subcontracts across research institutions involved in collaborative projects
  • Coordinating the interdisciplinary team members to make sure that all parties are on track with project requirements, deadlines, milestones and schedules
  • Submitting project deliverables and ensuring that they adhere to quality standards
  • Preparing status reports by gathering, analyzing and summarizing relevant information
  • Preparing and monitoring budgets
  • Establishing effective project communication plans and monitoring their execution
  • Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget
  • Coordinating the development of user manuals, training materials and other documents as needed to enable successful implementation and turnover of the process or system to collaborators and to the research community, at a later stage.
  • Obtaining the grant programs’ formal acceptance of project deliverables
  • Meeting with project team members and collaborators to identify and resolve issues
  • Conducting post project evaluations and identifying successful and unsuccessful project elements


  • A master degree in a related field
  • Prior experience in an academic research institution is a plus
  • Ability to see projects through to completion
  • Strong understanding of formal project management methodologies
  • Ability to complete projects in a timely manner
  • Understanding of implementation of collaborative research projects
  • Experience in legal aspects of setting up and handling consortium agreements
  • Budget and accounting management experience
  • Methodical and strategic thinking
  • Project management skills and excellent organizational skills
  • Computer literacy
  • Knowledge of auditing policies
  • Strong communication and writing skills
  • Very good command of English and German (written and spoken)

Starting date is January / February 2020 (or as soon as possible thereafter).
The position is for a period of three years, with an extension possible. Salaries are determined following the salary scale up to E 14 of the German TVÖD (Bund)*, depending on experience.

The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. Furthermore, the Max Planck Society seeks to increase the number of women in those areas where they are underrepresented and therefore explicitly encourages women to apply.

Questions about the position can be addressed to Lucia Melloni:

Please submit your application - preferably online in a single pdf - including a CV and a cover letter describing your background, experience and motivation as well as the names of two references, who have previously agreed to be contacted,
no later than November 30, 2019 to:

Max-Planck-Institut für empirische Ästhetik                                           
Personalstelle, Grüneburgweg 14, 60322 Frankfurt am Main

*Collective Wage Agreement for the Federal Civil Service